List of active policies

Full policy

We are collecting / processing personal data about you for the following purposes:

• To monitor the usage of London Imaging Academy (londonimagingacademy.org.uk) learning management system and in order to ensure all London NHS employees working in Imaging have equal access to the site
• To create a linked account on Collective Minds Radiology (www.cmrad.com)*, to provide single sign on access to this site via London Imaging Academy (londonimagingacademy.org.uk) to enable access to educational material created by the London Imaging Academies on Collective Minds Radiology which is solely accessible to London Imaging Academy users 

The information we will collect includes:

• Your contact details (name and email address)
• If you work for a London NHS Trust – details about your role & personal details (hospital, job title, band, ethnicity)
• If you do not work for a London NHS Trust – details about your job and location (job title, company, city/town and country)

The legal bases for this processing are:

• Where we process your personal data, we use Article 6(1)( e ): exercise of official authority
• Where we process special categories of your personal data, including any revealing racial or ethnic origin, we use Article 9(2)( h ): management of a health or social care service and Article 9(2)( g ): reasons of substantial public interest (with a basis in law). The basis in law is set out at paragraph 8 of Part 2, Schedule 1 to the DPA 2018, ‘Equality of opportunity or treatment’.

We collect your personal data for this purpose from:

• The new user registration process via londonimagingacademy.org.uk 

Your personal data is received and used by:

• The London Imaging Academy project team in NHS England 

Accipio Digital Ltd has been contracted to host the learning management system website. This organisation is acting as a data processor on our behalf.

*Collective Minds Radiology has been contracted to provide an additional educational service to London Imaging Academy users, to give access to private groups containing educational material which has been created by the London Imaging Academies. Access will always be via the London Imaging Academy online learning platform (londonimagingacademy.org.uk).

• Name, email address and hospital only are passed to Collective Minds and no other personal data – London Imaging Academy members only, for the sole purpose of creating an account on Collective Minds Radiology (https://www.cmrad.com/). This will enable a single sign on process via The London Imaging Academy to access educational material created by the London Imaging Academies on Collective Minds Radiology, which is solely accessible to London Imaging Academy users.

Your information will be stored in line with NHS England’s retention schedule, which can be accessed here.

You can unsubscribe from our London Imaging Academy training mailing list or opt out of a Collective Minds account at any time by contacting hello@londonimagingacademy.org.uk 

Accessing your personal information or make a request relating to other rights

Requests to access to your personal data, or invoke your other rights under the UK GDPR, may be made in writing or by speaking to us. All requests will be recorded, and you may need to provide information to verify your identity and enable us to locate the information, including:

• Full name, address, date of birth, proof of identity and address
• An indication of what information you are requesting to enable us to locate this in an efficient manner.

For requests in relation to your personal data held by NHS England, please contact the Customer Contact Centre.

NHS England as a data controller

NHS England is a data controller under the UK GDPR and the DPA 2018. Our head office address is:

NHS England, Wellington House, 133-155 Waterloo Road, London SE1 6LH

You can contact us via our customer contact centre, using the details below:

0300 311 22 33 

england.contactus@nhs.net

NHS England’s Data Protection Officer is Jon Moore, who can be contacted at:

Privacy, Transparency & Trust, Delivery Directorate, NHS England, 7 and 8 Wellington Place, Leeds, West Yorkshire LS1 4AP

england.dpo@nhs.net

Contacting the Information Commissioner’s Office

You may submit a complaint to the Information Commissioner’s Office at:

Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF

0303 123 1113 (local rate) 01625 545 745 (national rate)

casework@ico.org.uk